Colectar Privacy and Security Notice
Your right to privacy and security is very important to us. Colectar and its stakeholders (Backdoor Software Solutions) treat personal information as private and confidential. How and why we collect personal information We collect personal information for the purposes set out in this notice or otherwise communicated to you. We collect personal information directly from you when you use our service, contact us directly or provide information through this website. We may collect from and share your personal information with selected third parties to ensure we meet our responsibilities as a registered services provider. These third parties may include, but are not limited to:
• Regulatory bodies
• Member companies of Colectar such as Backdoor Software
We collect personal information from and about you for the following purposes, but not limited to: • Assess your individual requirements accurately
• Deliver effective and personalised services to you that comply with applicable regulations.
• Carry out statistical and other analyses to identify potential markets and trends, evaluate and improve our business (this includes improving existing and developing new products and services)
• Tell you about services and products available within the Group
• Constantly improve our offerings to suit your unique needs
• To verify and protect your identity
• Regulatory reporting
As otherwise allowed by law Without your personal information, we may not be able to provide or continue to provide you with the products or services that you need.
Transfer across borders
Sometimes we will process your personal information in other countries, either to carry out your instructions or for ordinary business purposes. These countries may not have the same level of protection. We will only process your personal information with your consent. If necessary, we will ask the party to whom we transfer your personal information to agree to our privacy principles, associated policies and practices. Storage
We store personal information as required by law. Our use of technology to follow your use of our website We collect and examine information about visits to this website. We use this information to find out which areas of the website people visit most. This helps us to add more value to our services. This information is gathered in such a way that we do not get personal information about any individual or their online behaviour on other websites. Cookies We use cookie technology on some parts of our website. A cookie is small pieces of text that are saved on your Internet browser when you use our website. The cookie is sent back to our computer each time you visit our website. Cookies make it easier for us to give you a better experience online. You can stop your browser from accepting cookies, but if you do, some parts of our website or online services may not work. We recommend that you allow cookies. Marketing by post, email or text messages If you give us permission, we may use your personal or other information to tell you about products, services and special offers from us or other companies that may interest you. We will do this by email or text message (SMS). If you later decide that you do not want us to do this, please contact us and we will stop doing so. This may be done by phoning our customer servicing centre on 0860 456 789 or contacting your financial adviser. Third parties We ask other organisations to provide support services to us. When we do this, they have to agree to our privacy policies if they need access to any personal information to carry out their services. Our website may contain links to or from other websites. We try to link only to websites that also have high standards and respect for privacy, but we are not responsible for their security and privacy practices or their content. We recommend that you always read the privacy and security notices on these websites. When we may reveal personal information without consent We will not reveal personal information to anyone outside Colectar or certain of our service providers without your permission, unless: • we must do so by law or in terms of a court order • it is in the public interest • we need to do so to protect our rights • there is a legitimate purpose for the sharing. Our security practices We are committed and obliged to implement all reasonable controls to safeguard access to your personal information. Where third parties are required to process your personal information in relation to the purposes set out in this notice and for other legal requirements, we ensure that they are contractually bound to apply the appropriate security practices. All use of our website and transactions through it are protected by encryption (secret codes) in line with international standards. We may share with or receive personal information from parties as set out above, where these parties reside outside of the Republic of South Africa. Your right to access information You have the right to request access to the personal information we process about you. You may exercise this right by following the Promotion of Access to Information (PAIA) manual, available on the website. If you have any questions regarding this, please let us know on Privacy and security statements that apply to specific online services Different online services or businesses of Colectar may have their own privacy and security policies because the service or product they offer may need different or extra policies. These specific policies will apply to your use of the particular service where they are different from our general policies. Personal use of emails and notice about checking on emails Our communication and information systems are for business use. However, we realise that our employees occasionally use our systems for personal use. Personal use includes sending or receiving personal emails within or outside Colectar. We do not accept responsibility for the contents of personal emails sent by our employees using our systems. Please note that we may intercept, check on and delete any communications created, stored, sent, or received using our systems, according to any law that applies. Right to change this privacy and security notice We may always change this privacy and security notice. We will put all changes on our website. The latest version of our privacy and security notice will replace all earlier versions of it, unless it says differently. Email us on if you have any questions about this privacy and security notice. Right of access to information The promotion of Access to information act was passed in order to give effect to the constitutional right of access to information held by a public or private body for the exercise or protection of any right. A requester must be given access to any information record of Colectar if all the following requirements are met: • The record is required for the exercise or protection of any right of the individual. • The requester meets the procedural requirements of the act relating to a request for access to an information record. • The request falls outside any of the grounds of refusal contemplated in the act. Request procedure The following procedure is applicable to requests for access to information in terms of the act: The requester must send an email to and provide their name, surname and email address that they used to register on our website.